New this year, in-person contributed sessions will not have remote presenters. Invited Sessions and Virtual Only Sessions will be streamed to a secure virtual platform and will be available for remote presentations. These sessions will also be available to view online until January 20, 2026. If you are not in an Invited or Virtual Only session and cannot present in person, please contact abs-help@aps.org.
NEXT STEPS
All presenters and chairs must be registered for the meeting. Please make sure the email address you used to submit your abstract and the email address in your registration match.
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Register Now
Create Speaker Profile
Book Your Hotel by Oct. 17
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SESSION (ORAL, INVITED & MINI-CONFERENCE) AND POSTER PRESENTER INSTRUCTIONS
Acceptance, Changes, License, and Consent To Record
Author notices have been sent to the email associated with your abstract. Once you have accepted your session placement, you will receive an email to complete the required paperwork.
Check the date and time of your presentation in the meeting Program. As part of your speaker acceptance, you must grant APS license to your abstract/presentation and complete the consent to record question. Completing this information is mandatory.
All Change Requests must be received at abs-help@aps.org by September 26, 2025.
Requests for changes will not be processed after this date. Author changes and/or additions will not be accommodated.
Change Request Policy
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Updates to the Abstract Content (Abstract Title, Body, and Co-Author List) will NOT be accepted
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If requesting a presenter change, the new presenter must be an existing co-author on your abstract and cannot be listed as a speaker on another oral contributed abstract. The new presenter must register for the meeting. Depending on the time of your request, the new presenter may not be listed in the program.
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Except in extreme circumstances, session changes cannot be accommodated. Requests for changes will be evaluated on a case-by-case basis.
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Session Presentation Instructions
In-person Presenters
Stop by the Speaker Ready Room in the Long Beach Convention Center to familiarize yourself with the equipment in the session room.
During the session, you can present from the computer in the room with a thumb drive or bring your computer with a power cord and an HDMI/USB-C adapter. Do not disconnect any of the cables on the lectern.
Remote Presenters
New this year, in-person contributed sessions will not have remote presenters. All remote presentations will be given and recorded in Virtual Only Sessions.
The DPP Speaker Console through Bravura will be your one-stop for presenting during the Meeting.
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Log in to the Speaker Console with your APS Credentials several days before the meeting. (You will not receive a separate Zoom link for your presentation.)
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Confirm that your session date and time are correct and set your Speaker Profile.
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Thirty (30) minutes before the session, log into the Speaker Console to access your Zoom Link. You will be able to test your camera, share screen, and microphone.
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Do not log in to the virtual platform for your presentation. You can use the virtual platform for watching sessions and networking with other attendees.
Please make sure that you have updated Zoom on your computer. We also have these tips for online presentations.
Poster Presentations Instructions
DPP organizers request that ALL poster presenters (in-person and virtual) upload a PDF of your poster and a 5-minute video to the Speaker Console by Thursday, Nov. 13, 2025. Note: High School and Undergraduates who want to be considered in the Student Award competition should upload their materials by Nov. 6.
All submissions, uploaded by Nov. 13, will have their poster available for viewing throughout the Meeting on ePoster Kiosks. This will expand access to your science to a larger audience.
In-person Poster Presenters
All poster sessions will take place in the Long Beach Convention Center, Hall B. Before affixing your poster to the board, be sure to check your poster board number on the Schedule. Find the latest information in the online scientific program, mobile app, or at the information desk.
Put your poster up in the specified location at least 30 minutes before the start of the session, and stay with your poster during the entire session. Push pins will be provided. Take your poster (plus any personal items) with you after the session; posters that are not removed may be disposed of.
Your poster must fit on the provided poster board–48” high x 96” wide (4’ high x 8’ wide). Push pins to affix your poster to the poster board will be provided. Your poster must correspond to the title and content of the abstract listed in the program.
Remote Poster Presenters
There is no live component for those who have selected a virtual poster presentation. Please follow these steps to upload your poster and present live.
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Log in to the Speaker Console to confirm your information and set your speaker profile.
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Upload a one-page PDF of your poster and a 5-minute video to Speaker Console by Nov. 13, 2025. All posters uploaded by Nov. 13 will be accessible at the ePoster Kiosks onsite.
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High School and Undergraduates who want to be considered in the Student Award competition should upload their materials by Nov. 6.
CHAIR INSTRUCTIONS
Serving as a Session Chair at the DPP meeting is an important responsibility. Please review the information below before attending.
There will be an online Chair Briefing on Thursday, Nov. 13, at 10 am EST. You will receive a Zoom link in an email a few weeks prior.
Before the Meeting
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Confirm the date and time of the session you are chairing. This can be done in the Schedule or Mobile App. If you cannot chair your session, please contact abs-help@aps.org.
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You must be registered for the meeting.
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Log in to the Speaker Console with your APS credentials and create your profile.
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Stop by the Speaker Ready Room in Long Beach to familiarize yourself with the equipment in the session room.
During the Session
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Arrive 30 minutes prior to the session. Virtual session chairs will need to log in to the Speaker Console.
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At the beginning of the session, announce the session title, briefly introduce yourself and explain the timing system.
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Invited Presenters: 25 Minute Talk, 5 Minutes Q&A
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Oral Presenters: 10 Minute Talk, 2 Minutes Q&A
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Mini-Conference: Talk times vary. A schedule will be provided with your in-room instructions.
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Remind all attendees of the APS Code of Conduct.
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For live streamed sessions, ask presenters to stay at the podium so they will be on camera for the virtual audience. They should also use a microphone provided by the AV team.
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Announce the first presentation and the author’s name, title, and institution and start the timer. Note: Introduce all speakers using the same format.
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For invited sessions, some presenters may be remote. The AV Technician will manage putting the speaker on the screen in the room for their presentation.
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If a paper is withdrawn or if a speaker fails to appear, DO NOT change the session schedule. You may allow discussion of a previous presentation to continue, or else recess the session until the next talk.
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After each presentation, there will be Q&A from the in-person and virtual audience.
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Remind attendees to use the microphone. This creates inclusivity for attendees who have hearing loss and for the virtual audience.
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For invited sessions, the virtual audience will submit questions online. There is a computer at the head table for Q&A. You may need to refresh the screen periodically.
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Virtual only sessions attendees can ask questions via text or raise their hand and ask questions aloud. Also encourage fellow presenters to ask questions for increased engagement.
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As session chair, you have the authority to keep the questions, answers, and discussion on a completely professional basis. If a question or comment seems to violate the APS Code of Conduct, APS recommends you say, “Remember, we have a Code of Conduct here” or inform the speaker “You don’t have to answer that”. Please report any behavior that concerns you to DPP leadership or an APS staff member.
If you have any questions, please don't hesitate to contact the APS Meetings Department at abs-help@aps.org.
MORE INFORMATION
Abstracts: abs-help@aps.org
In-person Logistics: meetings@aps.org
Virtual Logistics: virtual-events-help@aps.org
Registration: registrar@aps.org