Presenter Instructions

55th Annual Meeting of the APS Division of Atomic, Molecular and Optical Physics

June 3-7, 2024 • Fort Worth, Texas

APS Policies and Guidelines | Code of Conduct for APS Meetings

Attendees of any APS in-person or virtual events are expected to meet standards of professional conduct as described in the APS Code of Conduct. Violations of these standards may disqualify people from future participation.

All in-person and virtual presenters must be registered for DAMOP 2024 in order to present. Detailed information on registration options and rates are available on the Registration Page.


We encourage presenters to create a Speaker Profile on the Mobile App/Virtual Platform through the Speaker Console. This links the in-person and virtual audiences and increases the visibility of your work.


In-Person Session Presentations

Please check the date and time of your presentation a few days before the conference in Epitome or the meeting mobile app. Times and room locations may have changed since you received your author notice.

You must attend the meeting in Fort Worth to present your presentation live. Web conference systems such as Zoom will not be available.

Visit the Speaker Ready Room in the Fort Worth Convention Center. You can practice your presentation and familiarize yourself with the equipment in the room.

Arrive at your assigned presentation room 30 minutes before the session.

All session rooms are equipped with the following AV equipment:

  • PC Laptop

  • Projector

  • Screen (16:9 aspect ratio)

  • Lapel microphone

  • Laser pointer

  • Slide advancer (clicker)

  • HDMI switcher (please bring your adaptor if necessary)

If you have questions or need additional equipment, please email APS Meetings.

In-Person Poster presentations

The maximum size for printed posters is 96 inches (243 cm) wide by 48 inches (121 cm) tall.

Review Tips for Designing Poster Presentations and Tips for Presenting a Scientific Poster.

You can put your poster up on your assigned poster board any time after 10:00 AM CDT in the poster hall. You can check for your assigned poster number is the Epitome.

Further the reach of your research: In-person presenters should upload their poster to the virtual platform one-page PDF of their poster, along with an optional five-minute video explaining the information. Virtual attendees will view your poster online. This is a great way to expand the audience viewing your research.

To upload your poster, log into the Speaker Console, find your poster and upload the PDF to the documents section. 

Virtual Session Presentations

Presenting virtually is only available for Sessions B11, C11, F11, G11 and R11.

Present Live

Please login to create a profile on the virtual platform and mobile app through the Speaker Console. Having a profile will help attendees find and connect with you during the conference. The Speaker Console is also where you will find the personalized Zoom links for your assigned presentations during the meeting.

Technology testing

Log in and test your technology at least three (3) business days before your presentation. The Join Practice Session link will activate three (3) days before the conference.
Please note: we cannot test technology while other talks are ongoing.

Presenting live

On the day of your presentation, log in to the Speaker Console at least 30 minutes before your session. Go to My Sessions, select the appropriate one, and then click the “Join Live Session” button.

You will be entered into a Zoom Webinar where you are able to watch other presentations, ask questions and present your research. Do not open other browser tabs playing the session. This can cause audio interference/feedback.

Do not upload a video to be played if you cannot make your session. If you prefer to present by video, you may play the video from your personal computer and then be available for live Q&A.

Audience interaction

Audience questions will be asked aloud by attendees or submitted via chat and read to you by the session chair.

You are also encouraged to review Virtual Presentation Best Practices.

Virtual posters

Profile and poster upload

Virtual posters for DAMOP 2024 will be completely on-demand. Poster presenters will be able to upload a one-page PDF of their poster (in the style of an in-person poster) and an optional 5 minute video to explain the science. These posters will be available for viewing to all attendees for 30 days. Deadline: All posters and videos must be uploaded by Monday, June 3, 2024.

Follow these steps to share your research: 

  • Access the Speaker Console to create your profile.

  • Find your presentation from the My Sessions tab. 

  • Upload a one-page PDF of your poster to the Documents Section

  • Videos can be recorded in the Speaker Console or you may upload an MP4 under the Details Tab.