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Qualifications: Officers, Division Councilor, and Members-at-Large of the Executive Committee must be members of the Division on the June 30 prior to the nomination.
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Ballot: The Vice-Chair, Secretary-Treasurer, Division Councilor, and Members-at-Large of the Executive Committee shall be elected by mail or electronic ballot as hereinafter provided.
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Nomination and Election of the Vice-Chair, Secretary-Treasurer, and Executive Committee Members: Each year the Nominating Committee shall nominate at least two candidates for the office of Vice-Chair, for Secretary-Treasurer during the final year of the current Secretary-Treasurer, and for open position of Members-at-Large of the Executive Committee. The Nominating Committee shall notify the Secretary-Treasurer of the results by 15 October. The election ballot shall contain those names and also those of other candidates nominated by petition of five percent of the membership of the Division (determined on the previous June 30) and received by the Secretary-Treasurer by 1 October. Nomination by petition shall not preclude nomination of the same candidate by the Nominating Committee. Each year the Secretary-Treasurer shall remind the membership of the Division of the procedure for nominating by petition.
The Secretary-Treasurer shall poll the Division membership by mail or electronic ballot, with a closing date at least 7 weeks before the Regular Meeting. Ballots shall be returned to and counted by the Secretary-Treasurer or his or her designate. Election shall be decided by a plurality of those voting. If there is a tie, the Executive Committee shall decide the election, with the Chair voting only in the case of a tie among the other Executive Committee members. The Secretary-Treasurer shall communicate the results of the election to the Chair at least one month prior to the Regular Meeting and shall publish the results in a newsletter.
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Nomination and Election of a Division Councilor: During the final year of the term of the Division Councillor, the Nominating Committee shall nominate at least two candidates for the open position. Nomination may also be made by petition (see Article VII.3 of these Bylaws). The Secretary-Treasurer shall poll the Division by mail or electronic ballot. Ballots shall be returned to and counted by the Secretary-Treasurer or his or her designate. Election shall be by plurality of those voting. If there is a tie, the Executive Committee shall decide the election, with the Chair voting only in the case of a tie among other Executive Committee members. The Secretary- Treasurer shall communicate the results of the election to the Chair and to the Executive Officer before 1 September of the year prior to that in which the new Councillor assumes office and shall publish the results in a newsletter.
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Official Year: The official year shall extend from the close of one Regular Meeting to the close of the next Regular meeting.
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Vice-Chair, Chair-Elect, and Chair: The member elected as Vice-Chair shall serve in that office for one year, then for one year as Chair-Elect, and then for one year as Chair. The Chair shall not be eligible for the office of Vice-Chair in the year following his or her term of office.
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Terms of Office: The terms of office of the Officers and Members-at-Large of the Executive Committee shall begin at the close of the Regular Meeting of the Division following their election. The Secretary-Treasurer shall serve for a term of three years and may not serve more than two consecutive terms. The tenure of a Member-at-Large of the Executive Committee shall terminate in the event of his or her assumption of a post as an elected Officer of the Division, and the unexpired portion of his or her term shall be filled as hereinafter provided for a vacancy.
The term of office of the Division Councilor shall begin at the beginning of the calendar year following his or her election. Divisional Councilor shall serve for a term of four years and may not serve more than two consecutive terms unless otherwise specified by Council.
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Vacancies in Offices: If a vacancy occurs in the office of Chair, the Chair-Elect shall succeed and complete the term and shall serve as Chair also in the following year. The Vice-Chair shall serve simultaneously as Chair-Elect during the remainder of the term and shall continue to serve as Chair-Elect in the following term.
If a vacancy occurs in the office of Chair-Elect otherwise than through advancement to Chair, the Vice-Chair shall become the Chair-Elect. In this case, and also if the office of Vice-Chair becomes vacant for other reasons, the office of Vice-Chair shall remain vacant for the remainder of the term. In the next scheduled election, candidates for both Chair-Elect and Vice-Chair shall be nominated.
If vacancies occur in the offices of both the Chair and the Chair-Elect, the Vice-Chair shall become Chair and shall complete the term. In this case, a special election shall be held to fill the offices of Chair-Elect and Vice-Chair. The members so elected shall continue to serve as officers in the normal succession order.
Vacancies in any other elected office shall be filled (or left unfilled) by the Executive Committee until such time as the vacancy can be filled by regular election procedures.