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Qualifications: Officers, Division Councillor, and Members-at-Large of the Executive Committee must be members of the Division for at least two years prior to nomination.
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Ballot: The Vice-Chair, Secretary-Treasurer, Division Councillor, and Members-at-Large of the Executive Committee shall be elected by ballot as hereinafter provided.
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Nomination and Election of the Vice-Chair, Secretary-Treasurer, and Executive Committee Members: Each year a Vice-Chair and a Secretary-Treasurer shall be elected for one year terms and three at-large members shall be elected for two-year terms on the Executive Committee. The immediate past Vice-Chair shall become Chair-Elect, the immediate past Chair-Elect shall become Chair for a one-year term, and the immediate past Chair shall remain a member of the Executive Committee for an additional year.
Not later than twenty weeks before each Regular Meeting of the Division, the Secretary-Treasurer shall invite all members of the Division to suggest candidates for officers and members of the Executive Committee for the following year. Any qualified member proposed as a candidate by not less than two percent of the total Division membership shall be deemed to have been nominated.
Not later than sixteen weeks before each Regular Meeting, the Nominating Committee shall submit to the Secretary-Treasurer nominations of at least one candidate for each office, and at least two candidates for each at-large position to be filled on the Executive Committee.
The Secretary-Treasurer of the Division shall distribute election ballots to all members of the Division either electronically or by mail not later than twelve weeks before the Regular Meeting. Each member shall cast not more than one vote for each office and post of the Executive Committee to be filled, and shall return electronic or sealed paper ballots to the Secretary-Treasurer within a specified period following distribution of not less than four weeks. The Secretary-Treasurer shall oversee the counting of the votes and submit the tally to the Chair of the Division. Election shall be determined by plurality of those voting. In the event of a tie, the Executive Committee shall decide the election, with the Chair voting only in the case of a tie among the other Executive Committee members.
Not later than one week before the Regular Meeting, the Secretary-Treasurer shall report to the Executive Officer of the Society the results of the election, and shall publish these results in a manner designated for official announcements.
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Nomination and Election of a Division Councillor: During the final year of the term of the Division Councillor, the Executive Committee shall nominate at least two candidates for the open position. The Secretary-Treasurer shall inform the Division members of the pending election and shall invite nominations for candidates. If as many as two percent of the total Division membership suggests the same person, that person shall be deemed to have been nominated. The Secretary-Treasurer shall poll the Division by mail ballot, stating a closing date at least three weeks before September 1. Ballots shall be returned to and counted by the Secretary-Treasurer or his or her designate. The Secretary-Treasurer shall communicate the results of the election to the Chair and to the Executive Officer before September 1 of the year prior to that in which the new Councillor assumes office and shall publish the results in a manner designated for official announcements.
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Official Year: The official year of the Division shall extend from the close of the meeting at which terms of new officers begin, to the close of the next such meeting.
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Vice-Chair, Chair-Elect, and Chair: The member elected as Vice-Chair shall serve in that office for one year, then for one year as Chair-Elect, and then for one year as Chair. The Chair shall not be eligible for the office of Vice-Chair in the year following his or her term of office.
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Terms of Office: The terms of the Officers and Members-at-Large of the Executive Committee shall begin at the close of the Regular Meeting of the Division following their election. The tenure of a Member-at-Large of the Executive Committee shall terminate in the event of his or her assumption of a post as an elected Officer of the Division, and the unexpired portion of his or her term shall be filled as hereinafter provided for a vacancy.
The term of the Division Councillor shall begin at the beginning of the calendar year following his or her election. Divisional Councillor shall serve for a term of four years and may not serve more than two consecutive terms unless otherwise specified by Council.
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Vacancies in Offices: If a vacancy occurs in the office of the Chair, the Chair-Elect shall succeed and complete the term and shall serve as the Chair also in the following year. The Vice-Chair shall serve simultaneously as Chair-Elect during the remainder of the term and shall continue to serve as Chair-Elect in the following term.
If a vacancy occurs in the office of Chair-Elect, the Vice-Chair shall become Chair-Elect. In this case, and also if the office of Vice-Chair becomes vacant for other reasons, the office of Vice-Chair shall remain vacant for the remainder of the term. In the next scheduled election, candidates for both Chair-Elect and Vice-Chair shall be nominated.
Vacancies in any other elected office shall be filled (or left unfilled) by the Executive Committee until such time as the vacancy can be filled by regular election procedures.