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Secretary-Treasurer Task
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Date
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Remind Chair to appoint nomination committee
- Contact APS Corporate Secretary to select one member on behalf of the Executive Chair. She will want suggestions.
- Need total of 3 members.
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August
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Ask APS Unit Engagement Coordinator to send Membership list to Chair.
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August
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Meeting to plan invited sessions. At American Center for Physics building in College Park, Maryland. Attendance by Vice Chair.
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September
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Ask (beg) for newsletter input.
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October
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Invite members to nominate candidates for DAP officers.
- 20 weeks before April business meeting Sec/Treas emails membership to ask for candidates.
- Nominations due to Sec/Treas 16 weeks before April business meeting.
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November
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Correspond with APS and DAP membership about student travel grants.
- Students email request to Sec/Treas.
- Students must submit abstract and be member of DAP. Also, get info such as thesis advisor and expected graduation date.
- Ask if can APS advertise student travel grants on web site with the abstract submission?
- $600 limit plus waive registration fee (ask APS about how to do this).
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November
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Invited papers deadline (approximate)
- Chair Elect is responsible for this.
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November
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Circulate Division non-Fellows list to Exec Committee to solicit help in getting more fellows nominated.
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November
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Contributed papers deadline (approximate)
- Sec/Treas will remind people of abstract deadline and about student grants.
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December
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Nominating Committee submits election slate to Exec. Comm.
- Vice Chair, 2 At Large Members, Every other year Sec/Treas.
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December
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Check on business meeting location and date.
- Sec/Treas contact APS to reserve room and catering.
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January
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Schedule Executive Committee meeting (usually over dinner)
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January
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Secretary collects statements for e-ballots
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January
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Sorters sessions for abstracts. At American Center for Physics building in College Park, Maryland. Attendance by Vice Chair.
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January
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APS Convocation in Washington D.C. Attendance by Chair.
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January
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Contact APS Unit Operations Coordinator to set up ballots on aps site
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February
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Contact Michael Stephens at APS. Send list of students who will submit vouchers.
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February
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E-mail to DAP membership reminding to nominate Fellows
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March (early)
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Business Meeting agenda to Membership
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March
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Arrange certificate for DAP Student Award with APS
- Give to students at Business Meeting
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March
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Sec/Treas notify Exec Committee of election results
- Ask newly elected Exec Comm to attend executive meeting.
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April
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Date of Annual Meeting
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April
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Present election results and financial report to Exec Committee and Membership
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April
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Update list of Exec Comm members and business meeting minutes on Web site (webupdates@aps.org)
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May
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