Approved by Council: November 12, 2020
Ratified by DPF Membership: January 1, 2021
In the following text, "Society" shall signify the American Physical Society, "Council" and "Board" shall signify the Council of Representatives and the Board of Directors of the Society, respectively; and "Regular Meeting" shall signify the principal meeting held once a year by the Division.
This Division of the American Physical Society shall be called the Division of Particles and Fields (DPF).
The objective of the Division shall be the advancement and diffusion of knowledge of the fundamental particles and fields, their structure, interactions, and interrelationships, and, in concert with other APS Divisions, to support relevant advances in accelerators, computing, and instrumentation.
Article VIII of the Constitution and Bylaws and the associated Policies and Procedures of the Society, as said Article and Policies and Procedures may be subsequently revised or amended, are hereby incorporated in these Bylaws by reference.
The members of the Division shall consist of members of the Society who have indicated in accordance with procedures established by Council their desire to join the Division and who retain membership from year to year by the payment of designated dues or by other method established by the Board.
The Secretary-Treasurer shall have responsibility for all funds in the custody of or placed at the disposal of the Division and, with concurrence of the Chair, shall authorize disbursements from such funds for expenses in a manner that is consistent with the general policies of the Society and the Division. Financial records shall be kept on an annual basis consistent with the fiscal policies of the Society. The Secretary-Treasurer shall present a financial report at the annual Business Session of the Division if a quorum is present.
Ballots shall be returned to and counted by the Secretary-Treasurer or a designate assigned by the Secretary-Treasurer. Election shall be decided by a plurality of those voting. If there is a tie, the Executive Committee shall decide the election, with the Chair voting only in the case of a tie among the other Executive Committee members. The Secretary-Treasurer shall communicate the results of the election to the Chair, the CEO, the Speaker of the Council, and the President not more than 20 days after the end of an election and shall publish the results in a manner designated for official announcements.
The term of office of the Division Councilor shall begin at the beginning of the calendar year following election. The Division Councilor shall serve for a term of four years and may not serve more than two consecutive terms unless otherwise specified by Council.
If a vacancy occurs in the office of Chair-Elect otherwise than through advancement to Chair, the Vice-Chair shall become Chair-Elect. In this case, and also if the office of Vice-Chair becomes vacant for other reasons, the office of Vice-Chair shall remain vacant for the remainder of the term. In the next scheduled election, candidates for both Chair-Elect and Vice-Chair shall be nominated.
If vacancies occur in the offices of both the Chair and the Chair-Elect, the Vice-Chair shall become Chair and shall complete the term. In this case, a special election shall be held to fill the offices of Chair-Elect and Vice-Chair. The members so elected shall continue to serve as officers in the normal succession order.
Vacancies in any other elected office shall be filled (or left unfilled) by the Executive Committee until such time as the vacancy can be filled by regular election procedures.
The DPF Chair and Executive Committee shall work to ensure diversity, equity, and inclusion in the appointment of members to standing unit committees.
Dues for maintenance of membership in the Division shall be established by the Board.
Official announcements shall be made in the APS News (at the discretion of the APS News Editor) and in such other publications as the Executive Committee may direct.
Proposal of an Amendment to these Bylaws may be made by the Council, by the Society Governance Committee, by the Executive Committee, or by a petition to the Chair signed by not fewer than ten percent of the members of the Division. However initiated, revisions or amendments must be reviewed by the APS Governance Committee and approved by the Council before further action can be taken. Following Council approval, the Secretary-Treasurer shall distribute by mail and/or electronically, copies of the proposed Amendment to all members of the Division not less than three weeks before the Regular Meeting and opportunity shall be given for discussion during the Business Session. Not later than twelve weeks after said Regular Meeting the Secretary-Treasurer shall again distribute copies of the proposed Amendment, accompanied by ballot forms. Adoption of the Amendment shall require a two-thirds vote by those voting.
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The American Physical Society (APS) is a nonprofit membership organization working to advance the knowledge of physics.
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