Article VII - Election and Tenures of Officers, Executive Committee Members, and Forum Councilor
Qualifications: Officers, Members-at-Large, Executive Committee Members, and the Forum Councilor must be members of the Forum for at least one year prior to nomination.
Nomination and Election of the Vice Chair, Secretary/Treasurer, Forum Councilor, and Members-at-Large of the Executive Committee: Each year the Nominating Committee shall select at least two candidates for the office of Vice Chair, four candidates for the two openings for Members-at-Large, and at least two candidates for Councilor during the final year of the term of the current Councilor. The Nominating Committee shall also nominate two candidates for the office of Secretary/Treasurer during the final year of the term of the current officer. In the case of nomination of any candidate for a second term, the Nominating Committee, in consultation with the Chair, will determine if the re-election is appropriate.
Balloting: The Secretary/Treasurer shall distribute election ballots to all Members, electronically and/or by mail, each year, setting a closing date no less than four weeks after balloting has commenced. Ballots shall be returned to and counted by the Secretary/Treasurer or their designee. In the case of elections when the Secretary/Treasurer is a candidate for a second term, the election shall be administered by a process determined by the Executive Committee. The election shall be decided by a plurality of those voting. If there is a tie, the Executive Committee shall decide the election, with the Chair voting only in the case of a tie among the other Executive Committee members. The Secretary/Treasurer shall communicate the results of the election to the Executive Committee and to the Society Corporate Secretary, and shortly thereafter to all candidates.
Terms of Office of Executive Committee: The tenure of the members of the Executive Committee shall coincide with the calendar year, beginning January 1 and ending December 31.
Vice Chair, Chair-Elect, and Past Chair: The Vice Chair shall be elected by the membership for a one-year term and shall successively become Chair-Elect, Chair and Past Chair in the following years for a total of four years. The Past Chair shall not be eligible for the Vice Chair office for four years after service as Past Chair.
Secretary/Treasurer: The Secretary/Treasurer shall be elected by the membership for a term of three years and may not serve more than two consecutive terms.
Members-at-Large: Each Member-at-Large of the Executive Committee shall be elected by the membership for a term of two years and may not serve more than two consecutive terms. The tenure of a Member-at-Large of the Executive Committee shall terminate in the event of that individual’s assumption of a post as an Officer of the Forum, either through election or appointment, and the unexpired portion of their term shall be filled as hereinafter provided for a vacancy.
Forum Councilor: The Forum Councilor shall serve for a term of four years, beginning January 1 of the year following election. The Forum Councilor may not serve more than two consecutive terms.
Vacancies in Office: If a vacancy occurs in the office of Chair, the Chair-Elect shall become Chair and shall serve as Chair also in the following year. The Vice Chair shall serve simultaneously as Vice Chair and Chair-Elect during the remainder of the term and shall continue to serve as Chair-Elect in the following year.
If a vacancy occurs in the office of Chair-Elect, the Vice Chair shall become Chair-Elect and shall advance to Chair in the following year. In this case, and also if the office of Vice Chair becomes vacant for other reasons, the office of Vice Chair shall remain vacant for the remainder of the term. If the Vice Chair position is vacant before or during the service of the Nominating Committee, the Chair shall appoint a member of the Executive Committee to be Chair of the Fellowship Committee. The offices of both Chair-Elect and Vice Chair will be filled at the next scheduled election.
If vacancies occur in the offices of both the Chair and the Chair-Elect, the Vice Chair shall become Chair and shall continue to serve as Chair in the following year. In this case, the Executive Committee will appoint one of their members to serve the remaining term as Chair-Elect, and the offices of both Chair-Elect and Vice Chair will be filled at the next scheduled election.
If a vacancy occurs in any other elected position, the Executive Committee shall appoint a member of the Forum to fill the position until the next scheduled election. If any member of the Executive Committee is absent from two consecutive Meetings of the Executive Committee without consent of the Chair, that position shall be declared vacant. A member is considered present if that individual attends either in person or electronically.
Official Year: The official year shall be the calendar year.