Strand 1 - Conference Support for the Physics Education Community

This strand supports the proposer’s commitments to a conference to share physics education research findings with the physics community (e.g., travel, registration costs, workshop costs, poster printing, etc.). All conferences will be considered; however, the 2023 APS April conference will be prioritized. Partial support is more likely than full support. Conference support grants are capped at $1000 in this strand. Preference is given to GPER members who have limited conference resources, e.g, students without grant funding, faculty at two-year colleges and/or minority-serving institutions, adjunct faculty, etc. 

Total funding available: $2,000

Average award: $1,000

What information is needed?

To facilitate making award decisions, we ask that Strand 1 proposals include the following:

  • A maximum 4 page CV. When applicable, please provide an advisor’s name and affiliation as well as if you’ve received prior support from GPER.

  • A 1-2 page statement of purpose. This includes:

    • Purpose: How will the funds be used? 

      • If the funds will be used for a presentation, the statement of purpose should include the title and authors for the presentation, the conference / meeting for the presentation, and whether the presentation is invited or contributed. 

      • If the funds will be used to share findings in other ways, such as facilitating a workshop, this should be explained.

    • Motivation: Why is this funding important?

      • Describe the financial need.

      • State as specifically as possible how this funding will directly benefit you.

      • Describe why this is relevant and beneficial to the physics and/or physics education research community. 

    • Budget: How much money are you requesting? What will you spend it on? Budget Examples.

  • A 150-word abstract that will be shared in the GPER newsletter (and posted on the GPER website) if your project is funded.

Who is eligible?

Any member of GPER who is seeking to share the results of physics education research is eligible to apply. Members are only eligible to receive a conference award once every three years.

What criteria will be used during application review?

  • Members of the physics education research community will be prioritized

  • Researchers with limited conference resources will be prioritized

  • Clear alignment of the travel with the mission of GPER and/or APS, specifically  the advancement and diffusion of knowledge concerning the learning and teaching of physics. 

  • Benefit to GPER and/or APS. For example,

    • Raising the public profile of APS and/or GPER within physics departments, universities/colleges, or other professional societies

    • Expanding APS and GPER membership, such as through connecting APS/GPER members with non-members

    • Connecting GPER members to experts in nearby disciplines (other branches of DBER, educational psychology, cognitive science, organizational behavior)

Instructions for Proposals

  • Proposals are due by 11:59 PM Pacific time on November 15, 2022. Funding decisions will be shared by early December. 

  • Proposals must be submitted in PDF format, one PDF per proposal, with the last name of the proposer in the name of the file as well as in the text of the document.

  • Proposals should be submitted using this form with the subject line “GPER Conference Mini-Grant proposal.”

Review Process

The Mini-Grant Chair receives all applications, checks them for compliance with the RFP. The Mini-Grant Sub-Committee members read all applications and rank them in a shared spreadsheet, then meet as a committee to come to consensus on a recommendation for how to apportion funds. The recommendation is presented to the Executive Committee as a whole for their approval. The Mini-Grant Chair notifies all applicants of the outcomes. Please note that all current and future GPER Executive Committee members will have access to applications.

Reporting Requirements

For conference awards (Strand 1), awardees are required to submit receipts and a reimbursement form to the GPER Secretary/Treasurer. They are also required to submit a one-page activities report to the GPER senior member-at-large on the completion of the funded activities and send it to gper-mini-grants@aps.org. This report will be reviewed by the GPER Executive Committee.

Spending of all funds should normally be completed within one year after the approval of the proposal; extensions should be requested in writing to gper-mini-grants@aps.org no less than three months before the normal deadline.

Accounting and Tax Information

All grants will be approved by the Secretary/Treasurer of GPER before proceeding with the payments. Because conference grants are to support expenses such as travel and registration costs, submission of receipts will be required prior to reimbursement of funds. Each recipient will be required to submit either a completed W-9 or W-8BEN. The W-8BEN is a certification to APS that a foreign person is not subject to U.S. taxation. Reimbursements are not subject to taxation.