Presenter Instructions

64th Annual Meeting of the APS Division of Plasma Physics

October 17-21, 2022 • Spokane, Washington 

Presenter Instructions

Meeting Format

The meeting will be held in person with all sessions being live streamed to a secure virtual platform which is linked to the mobile app. The DPP virtual experience will be a combination of live streamed, on-demand recordings and ePosters.  All presenters will have the ability to present in-person or remote, however in-person presenters will have a more robust conference experience. 

Session Presentations (Live Streamed)

  • DPP will live stream all sessions to a secure virtual platform.  
  • Recordings of these sessions will be available for on-demand viewing for three (3) months after the conference. If you select to not be recorded, your talk will be streamed and then your presentation will be edited from the session video.
  • Please complete all the forms sent to you in the speaker portal. You received a custom link in your author notice email.
  • All presenters will be asked to create a speaker profile on the virtual platform/mobile app.  This will give attendees the opportunity to connect with you online and through the Meeting’s mobile app. It is a great way to meet new colleagues and rekindle friendships from previous years.

In-person Presenters 

  • Please bring your computer or thumb drive to the session room and present from the lectern at the front of the room. 
  • If using your own computer, you will need a HDMI port or HDMI adapter.
  • Please arrive to the session 10 minutes prior to your talk.
  • The room will be equipped with an LCD Projector, Screen, Microphone, PC Computer and Laser Pointer.
  • APS has some suggestions for a successful presentation on their website

Remote Presenters 

  • You will receive a link to the speaker virtual platform where you will be able to join the Zoom session and present from your personal computer.
  • Please arrive to the session 20 minutes prior to your talk.
  • Test your microphone, speakers and camera prior to your session.
  • Make sure your computer is plugged into power. Zoom can drain your computer battery quickly.
  • APS has some suggestions for a successful virtual presentation on their website.

Posters and ePosters

DPP organizers request ALL poster presenters–regardless of whether you are participating in-person or remotely– to create a presenter profile and upload a PDF of your poster (ePoster) and a 5 minute presentation to the virtual platform.  The deadline for ePosters and videos is October 12, 2022.  The link and instructions will be uploaded to the speaker portal, on this website and be sent to this email address once it is available. These posters will be available for online viewing until the platform closes on January 21, 2023.  

Each poster presentation session will be divided into two time slots.  The first 1.5 hours will be for in-person presentations in Spokane. Then after a 15 minute break, virtual presentations will be held online for the last hour and 15 minutes. In-person presenters can participate in both in-person and virtual presentations.  Please see the details below.

On-site Presentations

  • All poster sessions will take place in Exhibit Hall A. Before affixing your poster to the board, be sure to check your poster board number in the Epitome. These are subject to change. Your poster must correspond to the title and content of the abstract listed in the Epitome.
  • Put your poster up in the specified location at least 30 minutes prior to the start of the session, and stay with your poster during the entire session.
  • Take your poster (plus any personal items) with you at the conclusion of the session; posters that are not removed may be disposed of. APS is not responsible for the security of personal belongings.
  • Your poster must fit on the provided poster board–48” high x 96” wide (4’ high x 8’ wide). Push pins to affix your poster to the poster board will be provided. 

    Virtual Presentations

    • Upload a one-page PDF of your poster (ePoster) and an optional 5-minute video to the virtual platform by October 12.
    • During the virtual presentation time, presenters will go to the online platform via their computer and enter the Poster Networking room in the schedule.  
    • From there they will be able to participate in an online session where they will have 5 minutes to present their poster and 2 minutes for Q&A from attendees. 
    • We recommend sharing your ePoster from your computer during the presentation.

    Additional poster presentation resources are available online: 

    Tips for Designing a Poster Presentation

    Logistics for In-Person Poster Presenters

    Tips for Presenting a Scientific Poster